Virtual Event Updates March 2020
A dedicated virtual event type
It is now possible to create virtual event types that include URLs and description fields rather than a physical venue address. Learn how to create a new event type for your community.
You’ll need to set this up before your local organizers can create events with it. Reach out to email@example.com if you have any questions.
Virtual event creation and registration
Allow your attendees to register for the virtual event on Bevy, capture registration form details using the pre-order form, and easily send automated emails. Only after registering will attendees have access to the virtual event link. Learn how to create a new event in Bevy.
Note: We’re actively working on updating events to allow for changing event types once live. But, today, once an event is live, you can't change the event type. If you have already live events you need to switch to virtual, email us at firstname.lastname@example.org and we can help you transition them.
Enter virtual event link and description in event creation/editing:
Before registering, attendees see:
If you publish the event without a virtual event URL, attendees will see:
We allow you to publish virtual events before you have your event link. You can come back later to update the link when ready. Until then, we’ll share a simple message for attendees who have registered.
After registering, attendees will see:
My Tickets profile page includes virtual link
Automated Emails include virtual link
Both the new event published and ticket confirmation email will include the meeting link and exclude the ticket PDF attachment.
Confirmation on event page after registration
Link included in Automated Emails
Calendar invite includes virtual link
If you choose to add the event to your calendar (Bevy supports iCal, Google Calendar, Yahoo Calendar and Outlook), the virtual event URL will be included in the event description.
Create a public page announcement
Share a sitewide announcement using marketing promo functionality for all public facing Bevy pages. Learn how to create a marketing promo in Bevy
View all canceled events in event list
You can now view all of a chapter’s canceled events in a list next to live, draft, and completed.
Canceled or rescheduled event automated emails
Seamlessly update your attendees when an in-person or virtual event is canceled, has a date/time change, or the venue is updated. We’ve loaded in both the canceled and rescheduled event automated email templates into your instance.
If you’d like to enable them, you can visit the admin dashboard automated emails section or reach out to email@example.com for assistance.
Bevy’s Virtual Events Playbook
In addition to the features listed above, our team has published a Guide to Virtual Events on Bevy. This guide is intended to walk you though, step-by-step, setting up virtual events in Bevy as well as guidance related to managing your community at this time.